Tax Exemption Certificate Submission


Due to the amount of growth Picaboo Yearbooks has experienced the past few years, we are now required to collect sales where applicable in the US.

Picaboo Yearbooks currently collects sales tax in the following states: AL, AZ, AR, CA, CO, CT, FL, GA, ID, IL, IN, KS, MD, MA, MI, MN, MS, NY, NC, PA, SC, VA. If your school is selling books in a state that Picaboo Yearbooks does not collect sales tax, we suggest that you speak with your business office to make sure you are in compliance with sales tax in your state. 

If your school or organization is tax exempt, you may declare that status from the yearbook application’s Details button as shown below. Tax-exempt status must be declared separately and within each project printed by Picaboo Yearbooks.

The laws governing sales tax vary widely between states. Though some schools may be tax exempt, any goods sold for profit (such as a yearbook) may not fall under the tax-exempt status (a technicality that varies from state to state). If you need assistance determining if your school, organization or project is tax exempt, you should consult your organization’s accounting department.

It is important that you declare your tax exemption status through the application before opening your storefront or placing any orders.

1. Before you begin, request a copy of your school or organization’s tax exemption certificate from your accountant or bookkeeper.

2. Next, log into the Picaboo Yearbooks online application. From the Library area, enter the project you wish to declare tax-exempt by selecting the Edit option.

3. From the Section Manager area, click the Details button as shown below.

4. Once inside the Details area, click the blue Declare Tax Exempt Status Here link.

While each state’s process will be slightly different, most will follow the example below.

5. Fill out the requested information for your school or organization and your project. You will be prompted to select the reason for your exemption. As the options will vary based on your state, refer to the exemption certificate that you obtained from your accountant or bookkeeper.

Depending on your declared exemption reason, you will either be prompted to fill out the online form, asked to upload your exemption form or fax your form to the provided number.

6. Once submitted, your exemption will be applied within one business day. You will only receive an email if your exemption submission is rejected.

If you are not tax exempt, you may proceed with your storefront set-up and yearbook sale. The online storefront defaults to collect taxes, so no further action is required.

Note: If you are collecting orders via cash/check on campus, you are responsible for collecting any necessary sale tax. We recommend that you round up the price of your book to provide yourself with the necessary amount that will be collected when you place your bulk order.

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