Indexing & Tagging

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Tagging People in Photos

  1. Import portraits in the "People" tab if you have not already done so.
  2. Go to the photo you want to tag and click on it.
  3. In the Edit side panel, locate the section titled “Who’s In This Photo?”
  4. In the space provided, type the name of the person you want to tag in the photo.
  5. If there is a match a list of names will appear. Look through the list and click the name you want to tag.
  6. The name will be added as shown here. Click the X next to the name to remove it.
  7. Continue to add more names in the same way as shown above.
  8. If you think the name you are looking for is missing, then click “Add New Student”.
  9. Fill in the form for adding a new student and click “OK”. NOTE: If you provide a Portrait Photo, Grade, Teacher, and/or Home Room, it may result in this student being added to an existing or future Portrait section that matches the given criteria. Be sure to double check your student list to ensure there are no duplicates or missing portraits.

Once a photo is tagged with people, any time you copy or add that photo to somewhere else in the book, the tags will remain with the photo.

Building an Index

Think of your book index as a “snapshot” of who is in the book and where. Anytime something changes, like a person is added or a person is tagged in a photo. Then the “snapshot” has to be “retaken” or “rebuilt”.

  1. Import portraits in the "People" tab if you have not already done so.
  2. From the Sections tab, notice the most bottom section named “Index”.
  3. The Index section cannot be deleted but it can be turned off if you don’t want an index in your yearbook. The index will always print at the end of the book.
  4. The index lists everyone in the book and what page(s) they are on. Anytime a person is listed in a Portrait section or tagged in a photo, their name will appear in the index with the associated page number(s).
  5. Anytime something occurs that causes the index to change (e.g. a person is added to a portrait section), then the index needs to be rebuilt. When this happens, click “Rebuild” from the Sections tab or simply open the index the same way you would open any other section.

Format the Index

    1. Open your index by clicking “Index” from the the Index section in the Sections tab.
    2. If the index needs to be rebuilt, it will do that before opening.
    3. There are several ways you can format and style your index. Clicking on any column in the index will open the Format Index options.
    4. From here you can choose the font, font size, and font color. You can also set the line spacing. When you apply a new format, the index will rebuild. Lastly, you can choose the alignment of the letter headings. NOTE: if you have any stickers, captions, photos or other design elements added to your index, these will be removed when the index rebuilds.
    5. You can also change the layout of your index. Click on the Layouts side panel.
    6. Click on a layout to apply it to the index. This will cause the index to rebuild. NOTE: if you have any stickers, captions, photos or other design elements added to your index, these will be removed when the index rebuilds.

NOTE: We recommend that you wait until all other sections are locked before formatting and designing your index. Design elements such as shapes and photos can not be added to the index until all other sections are locked.

Student Management

  1. You can manage the people in your index from the People tab.
  2. The People tab displays all the students added from a PSPA disc or other sources. Among other information, you can see how they will show in the index by looking at the “Pages(s)” and “# of times in book” columns.
  3. To make sure you are including everyone the appropriate times in the index use the filter “Show only students who are listed fewer than ______ times in book”
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