Subsidizing your Yearbook

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Picaboo Yearbooks allows advisers to subsidize payment for online yearbook orders.This means that the purchaser of the yearbook will pay less than the actual cost of the yearbook. The school or organization must then pay that difference before the books are submitted to production.

Note: Subsidization is only available for pre-orders (not for immediate orders).

Step 1: Setting the price

As you can see in the image below, the adviser is able to set the yearbook price below the actual cost of the book. In the hardcover example, the book price is set at $10, whereas the cost of a 75-page hardcover in this example is $31.64.

Note: Advisers wishing to subsidize the entire cost of the yearbook may do so by checking the box to the right of the book pricing. This will set the list price at $0.

Step 2. Book Summary

In both the yearbook application’s Message Center and in the Book Settings (image below), the system will summarize in real time your total amount owed on the books ordered in real time.

In the example below, the school or organization will owe $424.16 at the time of checkout in order to complete their order and submit the books to production.

Step 3. Paying for the Subsidization

Once your book is complete and all of the green checks are present in the production checklist area, you may submit your books to production (shown above).

Once you click the Submit To Production button, you will receive the Production Submission Summary screen (shown below). You must pay the amount shown before the books are submitted to production. You may pay the subsidization debt by Credit Card/Paypal, eCheck or by invoice.

The credit card and eCheck flow will take you through a series of secure web pages to collect your information and satisfy the amount owed. At the end of the process, you will receive a confirmation screen summarizing the transaction. Note: If you do not see the summary screen, your transaction did not process and your books are not in production.

If you opt to be invoiced, your books will go into production immediately but will not be shipped until the invoice is paid.

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